Appointments

Appointments can be created by #

This setting controls the permission to create appointments in the global network calendars to which all users have read access. This permission can be granted specifically to the following user groups:

• Network admins
• All network members
• Previously defined membership roles
• Individual users
• Selected groups

If this permission is not assigned to any user group, appointments cannot be created in the global network calendars.

Standard calendar view #

The tixxt calendar has two calendar view modes for users to choose from. Network admins can specify a standard view which is displayed to users when the appointments module is called up.

Monthly calender view:

List:

The attendee export includes email addresses #

The attendees for each appointment can be exported by network and group admins as well as the appointment creator (see Export attendees). The network admin can also specify whether this export should contain the email addresses with which the attendees are registered in tixxt (Yes). If ‘No’ is selected, the export only contains the email addresses if they have been downloaded by a network admin.

Choose appointment categories #

Appointments can be categorised when they are created or edited. You can either use the tixxt standard categories or define your own categories. The standard categories are Appointment, Party, Conference, Exposition, Online, Seminar, Conference call and Workshop. Select ‘Use custom appointment categories’ to add new categories or delete existing ones. By clicking on ‘Save’, the configured list is available to all appointment creators.

Reset participants when the event is postponed/moved #

If the time or date of an existing appointment is later changed, this is considered as an appointment being postponed/moved. Users who are invited to this appointment are informed of the change by email. 

By default (Selection: Yes), any accepted or declined responses for the appointment are also reset if the appointment is postponed/moved. Due to the new time frame, users who had already accepted the appointment may not be able to attend after all, or users who previously had a conflict may now have time for the appointment. A new invitation is issued to all previously invited users to which they can respond again.

Alternatively (Selection: No) the previously accepted or declined responses for the appointment are retained, even if the appointment is postponed. The users receive an email notification of the change. The email also contains information about the user’s current participation status (attending, decline or no response). By clicking on the appointment in the email, the user can adjust their status if necessary.