Permissions #
Existing files may be managed by #
The following actions fall under managing files in tixxt:
This setting controls the permission to manage files in the global network folders to which all users have read access (see Root folder). Here you can choose whether only network admins or network admins and members can manage files in these folders. Selecting the latter setting allows any network user to manage files at the network level.
Files can be created by #
This setting controls the permission to create files in the global network folders to which all users have read access (see Root folder). Here you can choose whether only network admins or network admins and members can create/upload files in these folders. Selecting the latter setting allows any network user to create/upload files at the network level.
Existing files can be edited and new versions can be created by #
This setting controls the permission to edit and version files in the global network folders to which all users have read access (see Root folder). Here you can choose whether only network admins or network admins and members can edit/version files in these folders. Selecting the latter setting allows any network user to edit/version files at the network level.
Existing files can be marked as final by #
This setting controls the permission to mark files as ‘Final’ in the global network folders to which all users have read access (see Root folder). Once files have been marked as ‘Final’, they can no longer be edited or versioned (see also Marking files as ‘Final’). Here you can choose whether only network admins or network admins and members can mark files as final in this folder. Selecting the latter setting allows any network user to mark files as final at the network level.
File filter #
This function can be used to restrict the file upload options available to users. If the function is activated, network administrators can specify the relevant file types in the “File extensions” field (see also note). The option “Allow only specific file types (allow list)” restricts file uploads to the specified file extensions. The option “Block specific file types (deny list)” blocks uploads of files with the specified extensions, but allows all other file types. Uploading images remains unaffected and remains possible in the specified areas.
*Note in the product:
Note: Enter the desired file extensions separated by commas. For example: pdf,docx,xlsx,jpg
File profiles #
Configure file profiles #
Requirements: tixxt Enterprise, IndividualCloud Enterprise, IndividualCloud Maxx. Auf Anfrage.
The file metadata make it possible to store more metadata for files in addition to the standard. The combination of fields is customised for the customer. Defined fields can be filled in both when uploading the file and subsequently during editing.
The following fields can be added by tixxt customer support:
- Subject
- Document type
- Contacts
- Valid until
- Classification
- Document number
- License
- Project number
- Tags
If a dropdown field has been created, the network admin can edit the options for this field. For example, if the ‘Document type’ dropdown field has been defined, the following options are available for selection: Table, Presentation, Graph, etc. All options added here are available in all groups of the network.
Folder profiles #
Configure folder profiles #
Requirements: tixxt Enterprise, IndividualCloud Enterprise, IndividualCloud Maxx. Upon request.
The folder profiles make it possible to store more metadata for folders in addition to the standard. The combination of fields is customised for the customer. Defined fields can be filled both when creating and subsequently when editing a folder.
The following fields can be added by tixxt customer support:
- Version date
- Contacts
- Tag
- Key words
- Created by
If a dropdown field has been created, e.g. the ‘Keywords’ field, the network admin can edit the options for this field. All options added here are available in all groups of the network.
Author:
